ABSTRACT SUBMISSION GUIDELINES
The submission deadline extended to 11 April, 2024.
On behalf of the Organising Committee, we would like to thank you for submitting your work for presentation. The online submission and evaluation process will be administered by Kenes M+ Organising Secretariat.
Please take a moment to read the guidelines below before proceeding to submit your abstract.
Extended Abstract Submission Deadline is Thursday, April 11, 2024 (23:59 GMT)
ABSTRACT GUIDELINES
Please take a moment to read the below guidelines before submitting your abstract.
- Only one abstract from each presenting author is possible.
- All abstracts must be written in English.
- All abstracts must be submitted online through the abstract submission system. Abstracts that are sent via e-mail will not be included in the abstract review process.
- Use acronyms only when necessary and define all abbreviations and concepts in your abstract at first use.
- Always make sure to check the final abstract with the system’s preview function before submission and edit or replace as necessary. It is the author’s responsibility to submit an accurate abstract. Any errors in spelling, grammar or scientific fact will be reproduced as typed by the author.
- The submitting and presenting authors are required to ensure that all co-authors are aware and approve the content of the abstract before the submission.
- Only studies based on new and not previously published results can be submitted.
- All abstracts will initially be reviewed and will either be accepted or rejected by the Scientific Committee. The Organising and Scientific Committees reserve the right to determine whether an abstract submission is accepted as an oral or a poster presentation.
- Only the abstracts of presenting authors who have completed their registration and paid their registration fees by the registration deadline for abstract presenters (May 13, 2024) will be included in the Scientific Program.
- Withdrawal of abstracts is only accepted if notified in writing and subsequently confirmed by the Organising Secretariat.
- Since there will be no editing process on the abstracts, the authors are requested to avoid any typing errors, mis ordering of authors and/or incorrect institutional labeling etc.
ABSTRACT PREPARATION
Step 1 / 10: Presentation Options
Topics: A main category that is relevant to your abstract must be selected during the submission process.
Presentation type: Please choose one of the following:
Oral or Poster
Poster Only
The Scientific Committee reserves the right to change the presentation type according to the requirements of the scientific program.
Step 2 / 10: Institution Information
Institution(s): The institution(s) of the authors should be indicated fully with the “department” and “institution” names while avoiding any abbreviations such as Dept., Inst., Hosp., etc. Please include the City and Country for each institution. (For the US, please enter both state and country in that order).
The institution, city, and country should be written in lower case while the initials of each word are written in capitals.
Enter each affiliation only once: i.e., if there are 5 authors and 3 of whom are from the same affiliation and 2 of whom are from another, you will have 2 institutions, NOT 5. However, if there are 2 or more departments at the same institution represented, they can be entered separately.
If any of the authors have more than one affiliation, enter both affiliations in a compounded style as one affiliation: i.e., if there are 5 authors and 2 of whom are from the same affiliation (Institute A), 2 of whom are from another (Institute B), and 1 of whom is from both affiliations (Institutes A and B), you will have 3 institutions, NOT 5 or NOT 2. (First institution: Institute A, second one: Institute B, and the third one: Institute A & Institute B). Include the City and Country for each affiliation.
Step 3 / 10: Author Information
Author(s): First, middle, and last names of all the authors must be fully indicated correctly and in the right order. Please pay attention to matching the institutions to the right authors, and make sure that you select the “presenting author” correctly.
Step 4 / 10: Presenting Author’s Information
Presenting Author Information: Please enter the presenting author’s contact information
Step 5 / 10: Abstract Title
Abstract Title: Abstract title can contain a maximum of 150 characters.
Step 6 / 10: Abstract
Abstract Text: Abstract text should not exceed 250 words. The title of the abstract, authors’ names, institutions, and keywords are not included in this limit, and these should not be entered in this section.
IMPORTANT NOTE:
Please submit your abstract with the structure below:
Introduction/Aim
Materials and Methods
Results
Discussion
Conclusions
Step 7 / 10: Keywords
Keywords: A minimum of 4 keywords is required, and a maximum of 6 keywords can be entered. All keywords should be separated with commas.
Step 8 / 10: Additional Files
Submission of figures or tables is not permitted. Please just click continue on this screen.
Step 9 / 10: Preview & Check
The submitting authors are required to preview the abstract at this step and confirm the preview.
Step 10 / 10: Submit to the Committee
Authors must declare if they have any conflict of interest in their abstract by selecting Yes/No option. Please select/check your answer and then click on the “Choose” button for each one.
If you have not completed all required sections of your abstract, you won’t see the submission button. Only after completing all required fields will the submission button be enabled.
ADDITIONAL NOTES
Please do not submit multiple copies of the abstract.
Please note your username and password for future use. If you forget this information, please get in contact with the Organising Secretariat at (cavcioglu@kenes.com).
You can make edits to your abstract before submitting it to the Scientific Committee. After the submission is completed, no edits will be possible even if there is time before the deadline. If it is essential you edit to your abstract after submission and before the submission deadline, please contact the Organising Secretariat at (cavcioglu@kenes.com)
Please ensure that the e-mail address of the presenting author is entered correctly to enable the Organising Secretariat to communicate with the presenting author regarding the abstract. All information regarding the acceptance, any required adjustments, and the schedule will be communicated via e-mail to the abstract’s presenting author.
When the submission process is finalized, you will see your abstract under the heading “Submitted Abstracts”. If your abstract does not appear, please kindly return and check each step of the submission. Please be aware that the Scientific Committee will not receive “Non-Submitted Abstracts” and these, therefore, CANNOT be taken into consideration in the abstract evaluation process.
Upon submitting your abstract an e-mail including the “Abstract Number” and “Abstract Title” will be sent to the submitting author.
Registration of Abstract Presenters
The presenting authors must be registered for the Conference at latest by May 13, 2024, the registration deadline for abstract presenters.
Abstracts of unregistered presenting authors who do not complete their registrations (including payment) by this deadline will be removed from the final program and all relevant publications.
Thank you for submitting your work for consideration. We look forward to welcoming you at the ICOM12 in Manchester, United Kingdom, between August 4th -9th, 2024.
